RE: MORE NEWS ABOUT DEFENSE DEPARTMENT REQUIRED ELECTRONIC BILLING

I couldn't agree with Judy more!
 
Patricia J. Clark
Bursar
Broome Community College
PO Box 1017
Binghamton, NY 13902-1017
Phone (607)778-5286
Fax (607) 778-5536

-----Original Message-----
From: bursar-l-bounces@list.mail.Virginia.EDU [mailto:bursar-l-bounces@list.mail.Virginia.EDU]On Behalf Of Ralph, Judith
Sent: Thursday, August 18, 2005 9:28 AM
To: bursar-l@virginia.edu
Subject: RE: MORE NEWS ABOUT DEFENSE DEPARTMENT REQUIRED ELECTRONIC BILLING

$350.00 for a training manual so they can teach us how to bill them according to THEIR new rules?????

In my opinion, we do this as a service to their students, rather than making them pay the charges upfront and then be reimbursed directly. They should be paying us for taking the time and effort, not to mention the additional administrative overhead, to bill them for their sponsored students. I will do anything possible to help these students get their tuition benefits from the Defense Dept., but they should be providing this electronic training manual free if they expect us to use it. It's not in my budget to spend money to send someone or to go to these training sessions for a handful of students in either DC or New Orleans. They need to have more of them - in each state and within driving distance or they need to provide the manuals free of charge to the schools that participate in these programs. I will be contacting them and suggesting that they reconsider the options they've given us as ultimately, the students will suffer if we no longer will bill a third party for them and they are required to pay the charges upfront and then be reimbursed. I suggest those of you with the same concerns about the costs involved in this do the same.

Judy Ralph

  _____

From: bursar-l-bounces@list.mail.Virginia.EDU [mailto:bursar-l-bounces@list.mail.Virginia.EDU] On Behalf Of Gayle Callahan
Sent: Tuesday, August 16, 2005 5:19 PM
To: bursar-l@virginia.edu
Subject: FW: MORE NEWS ABOUT DEFENSE DEPARTMENT REQUIRED ELECTRONIC BILLING

Have you all received this notice from the Defense Dept? Have you been to their training session? Is anyone ebilling them? Can you just convert your bill electronically and email it, or do you have to input information into their system?

I'd appreciate your input before we spend $1,200 sending someone to the two day training session. Thanks!

Gayle Callahan
Manager, Billing & Accounts Receivable
Johnson County Community College
Overland Park, KS
(913) 469-8500 ext. 3907
 From: FGRRB [mailto:unscribe@fgrrb.org]
Sent: Wednesday, August 10, 2005 5:13 PM
To: Karen Thomas
Subject: MORE NEWS ABOUT DEFENSE DEPARTMENT REQUIRED ELECTRONIC BILLING

Please forward this email on to your billing, collections or other
accounting employees who may have a need to know as it contains time
sensitive information regarding invoices mailed to the Army, Navy, Air
Force and Marines.

 The payment arm for the Defense Department known as DFAS is under
congressional mandate and federal law to require vendors to submit
invoices electronically. However before DFAS returns paper invoices as unpaid
items to vendors/contractor there is a phase in period as DFAS has
defined below. Please note that all DFAS pay sites now have the ability
to receive invoices electronically and with a software upgrade (Version
3.08, July 18, 2005) now allows invoicing for Miscellaneous payment,
such as utilities and tuition assistance etc.. The Department of
Defense is the owner of the software and it is free of charge to use.

Mandatory Electronic Invoicing
Vendor Pay Services
(VPS)

The Vendor Pay Services (VPS) network is made up of Army, Air Force,
Navy, Marine Corps, and Defense Agency Pay offices. Each network has a
different plan for implementing the regulation that requires electronic
submission of invoices to payment offices. The networks are working with
Service components so our commercial customers will make the transition
smoothly.

Each plan includes a process for returning invoices submitted in
hardcopy, if the electronic submission requirement clause is in the
contract.

Contract Pay (MOCAS) established a August 1, 2005, date to start
returning invoices. This date does not apply to the VPS network. The VPS
network will phase in the invoice return process. Marine Corps
contracts have already mandated electronic invoices and DFAS does return
those paper invoices.

The Federal Government Receivables and Research Bureau (FGRRB) is a
member driven organization that provides vendor training at National
Conferences. Vendors are trained how to use Wide Area Workflow (form or
acceptable e-billing for the Defense Department and also owned by the
Defense Department). Historically trainers have been from DFAS, DCMA,
Marine Corps, the Air Force, Navy and DISA etc. etc. In addition to
Wide Area Workflow, FGRRB provides other educational presentations
regarding how to get paid on time, contracting instruments, etc..

Please click on a city below to find out more about our conferences.

* <http://fgrrb.org/WashDC2005/DC2005.htm> Oct 5-6, 2005 Washington DC

* Oct 19-20, 2005 New <http://fgrrb.org/NewOrleans2005/NOrLO1005.htm> Orleans

For additional information regarding our conferences please call us at
410/861-8924 or email <mailto:georger@fgrrb.org> georger@fgrrb.org or <mailto:jedb@fgrrb.org> jedb@fgrrb.org .
Additionally you may visit our home page at <http://www.fgrrb.org> www.fgrrb.org
< <http://www.fgrrb.org/> http://www.fgrrb.org/>

If you cannot make one of these sessions, we offer for sale, a very
detailed training manual, with step by step instructions. Click here
for that link.

 <http://www.fgrrb.org/lrg.org> www.fgrrb.org/lrg.org

We have provided training to companies as large as Boeing and Northrop
Gruman to very small organizations. Click here for a listing of past
attendees and some of their comments.

   <http://www.fgrrb.org/quotesframe.htm> http://www.fgrrb.org/quotesframe.htm

I sincerely hope you can make one of the above sessions to assist you
with Defense Department billing compliance. I truly believe the
conferences will be of major value to your company and allow for more
timely payment. Thank you

To OPT out click <mailto:unscribe@fgrrb.org?Subject=Unsubscribe-000030MTA2NjE2> hereDO NOT change any part of the SUBJECT , BODY or EMAIL address simply allow the window to open and CLICK SEND...thank you

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