BILLINGS RECEIVABLES ASSISTANT III

Position Number: 05-06-027
Monthly Salary: $2,771 - $3,479
Title: BILLINGS RECEIVABLES ASSISTANT III
Category: Clerical/Administrative
Department: SBS/Cashiers
Notes:
A career, full-time position. Schedule of hours is Monday-Friday, 8:00 a.m.
to 5:00 p.m. Possibility of overtime.

Essential Functions:
Responsible for determination and assignment of subcodes on SIS+ in
coordination with requesting department and Accounting to ensure
appropriate financial accounting unit (FAU), charge class, and range of
subcodes is used. Responsible for the training of individuals in campus
departments on how to process their charges/credits and adjustments on
SIS+. Responsible for coordinating the campus returned check process and
billing. Responsible for corresponding with students, outside agencies, and
campus departments to obtain information, explain University billing and
collection policies and secure collection of accounts. Work unapplied
payment and special focus reports for potential housing refunds, financial
aid late award refunds to process needed refunds and adjustments.
Responsible for analyzing problem accounts and performing appropriate
refunds and adjusting entries on system. Responsible for the purge of
accounts on SIS+ in coordination with Computing and making neccessary
adjustments on SIS+ to facilitate this process. Work aging of accounts
report and pursue collection of delinquent accounts. Set up payroll
deductions with Payroll Office for payroll deduction on miscellaneous
debts. Process recovery of charge backs on in-house collection accounts
received over counter or by mail. Process deposit advices on payments for
recovery of charge backs and special restitution cases. Responsible for the
reconcilation of Staff Emergency Loan Fund and Deferred Payment Plan
receivables accounts. Assist with reconciliation of other departmental
general ledger funds. Process journal entries for returned checks and
manual chargebacks. Post appropriate charges to PPS for payroll deductions
for SIS+ accounts. Review the payroll deduction report for accuracy after
payments have been posted by Cashiers Office. Responsible for assisting
campus departments and outside vendors with their billing questions. As
secondary back up to Billings Receivable Assistant, is responsible for
assisting students, staff members and the campus community at the front
counter or on the phone with questions related to their SIS+ accounts or
any other concerns during peak periods, staff shortage, lunches and/or
breaks or as requested by management. Log in checks received in Student
Business Services. Work on special projects as assigned by management.
Provide assistance and supporting documentation when needed for various
departmental programs/tasks. Any other duties as assigned by management.
Minimum Requirements:

Education (or combination of education and experience) equivalent to a
Bachelor's degree in a related field, including college level coursework in
accounting.

Minimum 4 years of recent, related, progressively responsible
billing/receivables and/or accounting experience.

Experience using automated and integrated on-line billing/receivables system.

Experience with processing financial accounting transactions and journal
entries with an online financial system in accordance with GAAP.

Experience with performing complex reconciliations of financial data
between systems, identifying account variances, researching discrepancies,
and preparing correcting entries.

Experience with online financial systems.

Experience with online payroll systems.

Experience coordinating a business process, maintaining appropriate process
internal controls.

Experience with Internet search engines for data gathering purposes.

Experience with maintaining simple or moderately complex databases through
data entry, data queries, and database design modifications.

Experience using e-mail messaging and automated calendaring systems.

Skill in accurate financial record keeping with strict attention to detail.

Proven oral and written skills, including persuasive communication and
negotiation skills.

Skill in communicating effectively and professionally using tact and
diplomacy.

Skill in making oral and written presentations through various media
formats to colleagues or subordinates to provide information, instructions,
or explain subjects of interest.

Skill in computing ratios, rates, and percentages.

Skill in organizing tasks, documents and materials with efficiency and
accuracy.

Skill in creating, formatting and editing documents in word processing
applications using moderately advanced features.

Skill in creating spreadsheets and reports using Word, Access, Excel,
FileMaker Pro, or other software application.

Skill in exporting/importing data from or to different software
applications or data collection and retrieval.

Skill in independently researching questions and making appropriate
contacts for problem solving.

Skill in analyzing information, problems, situations, practices, or
procedures to identify relevant concerns, identify patterns or tendencies,
formulate logical and objective conclusions.

Skill in making appropriate job decisions following established policies
and past practices.

Skill to independently draft letters and memos for signature or review by
supervisor/manager, using correct spelling, grammar, punctuation,
composition, text editing, and proofreading skills.

Skill to independently draft correspondence pertaining to the operations,
policies, and procedures of the functional area.

Knowledge of and skill in applying billing and accounts receivable policies
and practices.

Knowledge of and skilll in applying financial system coding structures.

Knowledge of fund accounting and generally accepted accounting principles.

Knowledge of FERPA and federal and state guidelines for collections.

Proven ability to analyze and interpret large amounts of financial data.

Ability to maintain confidentiality at all times. Hired applicant must
successfully pass a background check through the Department of Justice.
Preferred Qualifications:

Bachelor's degree in Accounting.

Demonstrated experience with online Student Information System (SIS+).

Demonstrated experience with UC online Payroll/Personnel System (PPS).

Demonstrated experience with UCR Financial System (UCRFS).
Filing Date: Open Until Filled

The following link lists the position and application instructions:
http://humanresources.ucr.edu/jobs/DocHelpHowToApplyForJob.aspx

Asirra Suguitan
Assistant Director
Student Business Services
UC, Riverside
951-827-3991
951-827-3576 (fax)
Received on Mon Jun 20 15:04:15 2005