Re: Travel Advances and Reimbursements

Carla,

My answers are below:

1. Yes we do travel advances. They are handled through Accounts
Payable/Comptroller's Office. The only limit I know about is the maximum
of your travel advance.

2. Employee submits Travel expense form to accounts payable( with any
money not used from the advance). If the employee is owed above the
advance, accounts payable issues a check to them in the regular check run.

3. No petty cash account is involved. Just checks and unused advance
money is re-deposited into the departmental account.

Carol A. Gladding
Student Accounts Administrator
Clarkson University
P. O. Box 5548
Potsdam, NY 13699-5548
315-268-3994 Fax:315-268-3899
email: cgladdin@clarkson.edu

Carla Perez <cperez@bates.edu>
Sent by: bursar-l-bounces@list.mail.Virginia.EDU
03/30/2005 04:50 PM

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Subject
Travel Advances and Reimbursements

Hello All
I have a couple of question for all of you out there in Bursars land --
1) Does your college/university give out cash travel advances?
and if so What office handles this function? Is there a limit?
2) Who is responsible for reimbursements, if Bursars reimburse cash what
is the limit?
3) Who is responsible for petty cash?

Thank you all in advance
Carla Perez

-- 
Carla Perez
Associate Director 
Office of the Registrar and Student Financial Services
Bates College
44 Mountain Ave Lewiston, ME 04240
(207)786-6172
cperez@bates.edu
-- 
Carla Perez
Associate Director 
Office of the Registrar and Student Financial Services
Bates College
44 Mountain Ave Lewiston, ME 04240
(207)786-6172
cperez@bates.edu