From: John M. Hicks (jmhicks@gwu.edu)
Date: Thu May 16 2002 - 13:03:25 EDT
Carol,
I hope this information is helpful We bill around $7 M a semester and have on
average 325-350 "sponsors" with 1400-1500 "students". Our policy is as
follows:
SAO accepts authorizations from third parties to bill them directly for
student charges. The third parties include embassies, government
agencies and private companies. The authorizations must include the
organization's name and billing address, the student's name and ID# and the
terms of the
sponsorship. SAO will not accept sponsorships contingent upon grades or
successful completion of the courses. The account representatives enter the
contract information ( we are a Banner school) using the contract
authorization form. That generates credits on the students' accounts and
offsets charges on the sponsors' accounts. SAO mails bills to the sponsors in
October for the Fall semester and in March for the Spring semester. The
contract bills are mailed at that point in the semester to allow for any
program adjustments to be made which may affect the students' accounts.
As a courtesy to our students who participate under a sponsored program we
will invoice their respective sponsors for authorized charges. In order for
the University to properly invoice it is
imperative that the student provide us with the necessary authorization
documentation NO LATER
THAN the end of the Drop/Add period. By receiving the documentation in a
timely manner we will
be able to invoice your sponsor in a timely manner.
Please recognize that we will place a hold on your account, which will prevent
future registration,
issuance of transcripts/grades until your sponsor has completely satisfied
your account balance.
Remember your sponsorship arrangement is between you and your sponsor. Should
a sponsor
fail to remit payment to the University, the University will contact the
student for payment and the
hold will remain until the account is paid in full.
Carol Warren wrote:
> Carol Warren wrote:
>
> > I am hoping to get some information concerning how you all handle what
> > we call "third party billings"? Do you have companies who promise to
> > pay if the student makes a certain grade? Do you send the grades/bills
> > to the companies to be paid? Do you make the student take the grades to
> > the employer? If so, does the company give the money to the student so
> > that he can pay you, or do you bill the company directly? Do you have
> > any large employers that you make special arrangements with? Do
> > companies pay up front? Any help would be definitely appreciated.
> > Thank you in advance. Carol Warren, Collections Manager
-- ____________________________________________________John M. Hicks Director, Student Accounts Services The George Washington University
801 22nd Street N.W. Suite T-102 Washington, DC 20052
202-994-8592 202-994-8968 Fax
"Most folks are as happy as they make up their minds to be." -- Abraham Lincoln
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