From: Bev Kennedy (kennedy@graceland.edu)
Date: Thu Apr 18 2002 - 15:33:33 EDT
Hi, everyone!
We're in the process of reviewing gift acceptance policies and procedures
and are very interested in hearing from other business offices about the
type of documentation you accept/require for restricted gifts.
1) If a donor wants to restrict his/her gift, do you:
a) Require the restriction to be in writing?
b) Require the restriction to be in writing unless the donor refuses
to provide it, and then have the Development field
officer or other university personnel document the conversation with
the donor?
c) Allow verbal instructions from field officers or others based on
the donor's instructions or intent?
2) Do your auditors check or spot-check restricted gifts and ask for
supporting documentation?
3) Do you allow interpretation of the donor's written restrictions? For
example, if a donor indicates a restriction of "Fine Arts Department" on
his/her check, do you allow a restriction of "Theatre Department" based on
verbal instructions from the field officer who indicates this is the donor's
intent?
4) Do you allow gift restrictions to be changed after the gifts are booked?
I would appreciate getting as many responses as possible to these questions.
Feel free to provide any other information you believe may be pertinent.
Unless others are interested, I would be happy to have the responses sent to
me and then post a summary to the list.
Thanks in advance!
Bev Kennedy
Bev Kennedy, Accountant
Graceland University
1 University Place
Lamoni, IA 50140
kennedy@graceland.edu
(641) 784-5132
Fax (641) 784-5411
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