RE: Third Party Screening & New Questions

From: Bailey, Karen (ksbailey@ku.edu)
Date: Tue Feb 26 2002 - 08:40:59 EST

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    I apologize if this is a repeat question or maybe I just missed the answer
    but are any schools charging a service for providing third party billings?
    We are soon to be hit with some major budget cuts and we're looking at
    various options. One option is to bill the sponsor. If anyone is doing
    this, I'd be interested to know how much you charge and if you lost any
    sponsors because you initiated a fee for the service.
    Thanks in advance,
    Karen Bailey
    University of Kansas
    785-864-5929

    -----Original Message-----
    From: Pam Kelly [mailto:ptk1@columbia.edu]
    Sent: Tuesday, February 12, 2002 11:12 AM
    To: bursar-l@virginia.edu
    Subject: Re: Third Party Screening & New Questions

    We bill based on a letter from the sponsor (or, sometimes, a voucher) but
    require the student to complete a Third Party Application with us stating
    that they agree to pay if the sponsor does not. We do not perform any
    verification.

    I, too, would be interested in comments, including the variety of "rules"
    surrounding Third Party Billing and how and under what circumstances
    schools are able and willing to implement sponsors' requirements. Some of
    the issues we face that do not fit "normal system billing" include requests
    for:

    1. the signing of company vouchers in addition to sending an actual bill,
    2. a "lump sum" billing with a figure that does not add up to any
    combination of our tuition and fees,
    3. billing for "fees" that we don't charge (i.e., a book allowance),
    4. a spreadsheet detailing charges for all of the students under one
    sponsor in addition to the individual bills we provide,
    5. retroactive billing from a company that offers to pay after the student
    has already paid and, in some cases, completed his studies.

    If anyone has come across these or similar issues and would be willing to
    share experiences, please contact me.

    Thanks,
    Pam Kelly

    At 09:01 AM 2/12/2002 -0500, Gayle Callahan wrote:
    >As a community college we have many agencies and employers sponsor
    students'
    >classes. If they agree to pay regardless of the student's success in the
    >class we bill them after the semester starts. Currently all we require is
    a
    >Purchase Order or letter on Company letterhead as authorization to bill.
    >
    >With 18,000 students enrolled in each of our credit and continuing
    education
    >divisions, we oftten have requests from new companies to bill them.
    >
    >I would appreciate others sharing their process for determining which
    >companies may be billed as a thrid party. Do you get credit references?
    >What information do you check on? Do you have an application?
    >
    >Any procedures and examples you could provide would be very helpful.
    >
    >Thanks,
    >
    >Gayle Callahan
    >Mgr., Billing and Accounts Receivable
    >Johnson County Community College
    >Overland Park, KS
    >(913) 469-8500'
    >gcallahan@jccc.net
    >
    Pamela T. Kelly, Associate Director
    Student Financial Services
    Columbia University
    210 Kent Hall
    1140 Amsterdam Avenue
    New York, NY 10027

    FAX: (212) 866-8476
    PHONE: (212) 854-1536
    E-MAIL: ptk1@columbia.edu

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