From: Belinda Higginbotham (Belinda.Higginbotham@wku.edu)
Date: Fri Jul 28 2000 - 08:23:18 EDT
Thank you for your responses to my question regarding billing dates. They
have been very helpful as we discuss our billing date policies. I received
several requests to forward responses to the list, so here they are.
Thank you again,
Belinda
*************************************************************************************
> 1. What is your due date for full payment for the Fall semester?
WE PREPARE BILLS EACH MONTH AS OF THE
15TH. PAYMENTS ARE DUE ON OR BEFORE THE 14TH OF
THE FOLLOWING MONTH. THIS CYCLE DOES NOT CHANGE
FOR TUITION BILLS.
> 2. What is your due date for full payment for the Spring semester? For
> schools whose semesters begin in January but require payment in
December, are
> there special issues to consider?
OUR SPRING SEMESTER STARTS IN MID JANUARY.
BILLS ARE PREPARED AS OF THE 15TH OF DECEMBER AND
DUE BY JANUARY 14TH. DUE DATES AND THE BEGINNING
OF THE SEMESTER HAVE NO CORRELATION.
> 3. What are your billing procedures/due date related to financial aid
> recipients in relation to when their bills are due?
TUITION BILLS ARE SENT WITH ANTICIPATED AID
LISTED AS KIND OF A MEMO NOTATION ON THE BILL.
SPRING AID IS FED TO STUDENTS' ACCOUNTS TEN DAYS
BEFORE THE START OF CLASSES WHICH IS BEFORE THE
PAYMENT DUE DATE (JAN 14TH). SO IF THEY HAVE
SUFFICIENT AID TO PAY CHARGES, THEY WILL NOT OWE
ANYTHING. IF NOT, THEY NEED TO SEND BALANCE BEFORE
JAN 14 DUE DATE.
> 4. What is the penalty to students who do not pay their fees by the due
> date - late fee, drop for non-payment?
> WE ASSESS A 1.5% MONTHLY DEFAULT CHARGE
ON ANY BALANCE NOT PAID BY THE DUE DATE.
> 5. What is your enrollment? Private or public?
KANSAS STATE UNIVERSITY
PUBLIC
21,500
*******************************************************************************
RESPONSES FROM BARNARD COLLEGE IN CAPS.
>1. What is your due date for full payment for the Fall semester?
AUGUST 1.
>
>2. What is your due date for full payment for the Spring semester?
DECEMBER 1.
For
>schools whose semesters begin in January but require payment in December, are
>there special issues to consider?
NO.
>
>3. What are your billing procedures/due date related to financial aid
>recipients in relation to when their bills are due?
SAME DUE DATE. WE DEDUCT PENDING AID PROVIDED BY FA FROM BALANCE DUE.
>
>4. What is the penalty to students who do not pay their fees by the due
>date - late fee, drop for non-payment?
$75 LATE PAYMENT FEE, INABILITY TO COMPLETE REGISTRATION & GET ID CARD
(ACCESS TO DORMS, LIBRARY). FOLLOW UP BY DEANS TO DETERMINE IF THEY'RE
ATTENDING CLASSES.
>
>5. What is your enrollment?
2300 FT.
Private or public?
PRIVATE.
*********************************************************************************
> 1. What is your due date for full payment for the Fall semester?
Two weeks prior to the first day of class, August 15.
>
> 2. What is your due date for full payment for the Spring semester? For
> schools whose semesters begin in January but require payment in December,
> are there special issues to consider?
Two weeks prior to the first day of class, January 20.
>
> 3. What are your billing procedures/due date related to financial aid
> recipients in relation to when their bills are due?
Fall Financial Aid due on or before October 31.
Spring Financial Aid due on or before February 28.
>
> 4. What is the penalty to students who do not pay their fees by the due
> date - late fee, drop for non-payment?
The first due date we call the "Clearing Date". If not cleared by that
date, we advertise a $50 late clearing fee. However, it is not assessed
until the 2nd day of class if not cleared until the second day of class.
The same holds true for Spring semester.
The second due date is for Financial Aid. If a balance exists after those
dates, we assess a $25 per month late fee. Students are not allowed to
receive transcripts or register for further classes.
>
> 5. What is your enrollment? Private or public? 1550, Private
>
Hunt M. Compton Phone 503-434-2455
Staff Accountant Fax 503-434-2630
Linfield College email hcompto@linfield.edu
900 SE Baker WWW: http://www.linfield.edu/
McMinnville, OR 97128
************************************************************************
Hi Belinda,
Because we're a community college and enrollment goes on throughout the
term, it's difficult to have a set due date. Instead, we handle it much
like a credit card. If the charge is before the cut off date, then it's on
that statement.
>1. What is your due date for full payment for the Fall semester?
SEE ABOVE - Last working day of the month
>2. What is your due date for full payment for the Spring semester?
SAME AS ABOVE
>3. What are your billing procedures/due date related to financial aid
recipients in relation to when their bills are due?
SAME AS ABOVE
>
>4. What is the penalty to students who do not pay their fees by the due
date - late fee, drop for non-payment?
WE DO NOT DROP FOR NON PAYMENT
LATE FEE OF 10% OF BALANCE, UP TO $25
>5. What is your enrollment? Private or public?
FTE about 20K, HEADCOUNT about 90K
`'`'`'`'`'`'`'`'`'`'``'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'
Dee Wilson, Bursar Portland Community College
voice mail: (503) 533-2844 Accounts Receivable (WCWTC
1513)
facsimile: (503) 533-2901 P O Box 19000
internet: dwilson@pcc.edu Portland, OR 97280-0990
web: http://www.pcc.edu/finance/
`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'`'
"It's never too late - in fiction or in life - to revise." - Nancy Thayer
************************************************************************************
Answers below:
<><><><><><><><><><><><><><><><>
John D. Hulvey
James Madison University
Director, Student Financial Services
HulveyJD@jmu.edu
540 568-3745
540 568-7363 Fax
> 1. What is your due date for full payment for the Fall semester?
Mail-in - August 24
Walk-in - August 28 (First day of Classes)
> 2. What is your due date for full payment for the Spring semester? For
> schools whose semesters begin in January but require payment in December,
are
> there special issues to consider?
Mail-in - January 2
Walk-in - January 8 (First day of Classes)
We always make our Spring deadline in January because of Hope/Lifetime
Tax Credit issues.
> 3. What are your billing procedures/due date related to financial aid
> recipients in relation to when their bills are due?
Due date is extended for everyone pursuing fin aid. Holds restrict furture
registration for student with undisbursed aid by October 15 (March 15 for
Spring). Hold is removed if requested by Fin Aid Office. (We have some
problems in this area).
> 4. What is the penalty to students who do not pay their fees by the due
> date - late fee, drop for non-payment?
$80 Late fee accessed 2nd week of school.
> 5. What is your enrollment? Private or public?
15,000 Public
**********************************************************************************
>
>1. What is your due date for full payment for the Fall semester?
>AUGUST 5
>2. What is your due date for full payment for the Spring semester? For
>schools whose semesters begin in January but require payment in December, are
>there special issues to consider?
>JANUARY 5 - We changed from mid-December to January because of the Hope
>and Lifelong Learning Tax Credit. It allows some parents additional
>eligibility.
>3. What are your billing procedures/due date related to financial aid
>recipients in relation to when their bills are due?
MUST PAY ANY BALANCE OVER AID BY DUE DATE
>4. What is the penalty to students who do not pay their fees by the due
>date - late fee, drop for non-payment?
AFTER A WEEK GRACE A $100 LATE FEE IS ACCESSED. IF NOT PAID BY 5 DAYS
BEFORE CLASSES BEGIN, PRE-REGISTRATION IS CANCELLED AND THEY MUCH CLEAR
THEIR ACCOUNT AND RE-REGISTER
>5. What is your enrollment? Private or public?
ENROLLMENT 1860 PRIVATE
Joanne Giebner
Bursar
Allegheny College
jgiebner@alleg.edu
Phone: (814) 332-2942
Fax: (814) 332-2837
****************************************************************************************
Answers from MTU are below.
>1. What is your due date for full payment for the Fall semester?
August 18
>2. What is your due date for full payment for the Spring semester? For
>schools whose semesters begin in January but require payment in December, are
>there special issues to consider?
Bills will be mailed in December, due January 5.
>3. What are your billing procedures/due date related to financial aid
>recipients in relation to when their bills are due?
Financial aid is credited against the outstanding balance, all out of
pocket expenses must be paid in full by the due date unless a deferred
payment plan contract is completed. Then half of the out of pocket is due
on the due date and the account balance in full is due on the 5th week of
the semester.
>4. What is the penalty to students who do not pay their fees by the due
>date - late fee, drop for non-payment?
A late fee of $50 and their course schedule is dropped.
>5. What is your enrollment? Private or public?
Around 6000 students, public.
Margo O'Brien
Bursar
Michigan Technological University
Houghton, MI 49931
************************************************************************************
1. What is your due date for full payment for the Fall semester?-AUGUST 15
>
>2. What is your due date for full payment for the Spring semester? For
>schools whose semesters begin in January but require payment in December, are
>there special issues to consider?-JANUARY 5
>
>3. What are your billing procedures/due date related to financial aid
>recipients in relation to when their bills are due?-FAMILIES ARE EXPECTED
>TO PAY ALL BUT THAT PORTION WHICH WILL BE COVERED BY THE PENDING AID BY
>THE POSTED DUE DATE
>
>4. What is the penalty to students who do not pay their fees by the due
>date - late fee, drop for non-payment?-LATE FEE
>
>5. What is your enrollment? Private or public?-1850, PRIVATE
Babs Smith
Director of Student Accounts
Business Office
Franklin & Marshall College
Internet: B_SMITH@ADMIN.FANDM.EDU
*****************************************************************************************>
>1. What is your due date for full payment for the Fall semester?
First day of each term.
>
>2. What is your due date for full payment for the Spring semester? For
>schools whose semesters begin in January but require payment in December, are
>there special issues to consider?
Same as above.
>3. What are your billing procedures/due date related to financial aid
>recipients in relation to when their bills are due?
All students are the same. They have to have solid financial aid for
us
to accept it and allow them in school.
>
>4. What is the penalty to students who do not pay their fees by the due
>date - late fee, drop for non-payment?
>
We cancel classes during the 3rd week of the term. Students who
reregister pay $30 late payment fee and $25 late registration fee per week.
>5. What is your enrollment? Private or public?
>
public 20,000
Steven M. Ulm
Associate Bursar
Miami University
301 S. Campus Avenue
Oxford, OH 45056-3439
513.529.8775
513.529.8788 fax
ulmsm@muohio.edu
************************************************************************************
Hi Belinda,
1. New policy beginning this fall all fees due in full 10 days before
classes start.
Fall classes begin August 23, fees are due in full August 14. Unpaid
accounts as of August 15 will be cancelled and id/meal cards inactivated .
Prior semesters fees were due first day of class but we didn't usually
inactive meal cards or cancel classes until around two weeks after classes
begin.
2. Spring classes begin Jan 10 fees due Jan 3.
3. Financial Aid recipients were billed with everyone else (first bills
July 10). We do an estimated amount of aid (aid that has been offered to and
accepted by the student). This amount is noted on the bill. Students who
have estimated aid will be given an automatic waiver until their aid is
applied IF they pay the difference between the total amount they owe and
the estimated aid.
4. Cancellation of classes and or id/meal card inactivation
5. Public, 25,000
Mary Marcum
Assistant Director, Student Billing Services
University of Ky, Rm 18 Funkhouser
Lexington, KY 40506-0054
Phone (606)257-3406 x262 Fax (606)257-9590
*****************************************************************************************
1. What is your due date for full payment for the Fall semester?
SEPTEMBER 6
2. What is your due date for full payment for the Spring semester? For
schools whose semesters begin in January but require payment in December,
are
there special issues to consider? JANUARY 24
3. What are your billing procedures/due date related to financial aid
recipients in relation to when their bills are due? THEY ARE THE SAME FOR
ALL STUDENTS. FINANCIAL AID STUDENT WILL HAVE THEIR AID ON THE BILL IF THE
NECESSARY PAPERWORK HAS BEEN COMPLETED.
4. What is the penalty to students who do not pay their fees by the due
date - late fee, drop for non-payment? STUDENTS KEEP THEIR CLASSES FOR THE
CURRENT SEMESTER AND INCUR A $50 LATE FEE, PLUS A 1% FINANCE CHARGE ON THE
UNPAID BALANCE.
5. What is your enrollment? Private or public? 26,000, PUBLIC
************************************
Robin Tearney
Student Billing & Cash Management
University of Colorado at Boulder
Campus Box 43
Boulder, CO 80309-0043
http://www-bursar.colorado.edu <http://www-bursar.colorado.edu>
(303) 492-1222 phone
(303) 492-1017 fax
robin.tearney@colorado.edu <mailto:robin.tearney@colorado.edu>
****************************************************************************************
> 1. What is your due date for full payment for the Fall semester?
> The semester begins August 23 and tuition is due August 28.
> 2. What is your due date for full payment for the Spring semester? For
> schools whose semesters begin in January but require payment in December,
are
> there special issues to consider?
The due date for Spring is January 11 with the semester starting January 8.
> 3. What are your billing procedures/due date related to financial aid
> recipients in relation to when their bills are due?
Financial is is deducted from the student bill with any remaining balance due
by
the published due date. Residual financial aid is mailed to students
approximately three days before the start of each semester
> 4. What is the penalty to students who do not pay their fees by the due
> date - late fee, drop for non-payment?
Students not paying by the due date will have their classes canceled and if
they
re-register they pay a $50 penalty.
> 5. What is your enrollment? Private or public?
We are a public institution with an enrollment of 12,000.
********************************************************************************************
Answers below the question
Linda Winslow
Assistant Controller/Bursar
lwinslow@clarku.edu
phone (508) 793-7498
fax (508) 793-7500
1. What is your due date for full payment for the Fall semester?
It is normally August 3rd. However this year we were late getting our bills
out (Financial Aid was behind in awarding the aid and I did not want
to send the bills out without aid on them). The bills are now due August
14th.
2. What is your due date for full payment for the Spring semester? For
schools whose semesters begin in January but require payment in December, are
there special issues to consider?
Our Semester begins at the end of January. The bills are due January 3rd.
3. What are your billing procedures/due date related to financial aid
recipients in relation to when their bills are due?
Same due date as all students
4. What is the penalty to students who do not pay their fees by the due
date - late fee, drop for non-payment?
$25 late fee. We only drop students who are a semester behind on payment
5. What is your enrollment? Private or public?
about 3000 and we are a private University
***************************************************************************************
My answers are in ALL CAPS.
=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
Praka$h K. Patel Finger Lakes Community College
Bursar Office of the Bursar
Tel: 716-394-3500 x233 4355 Lakeshore Drive
Fax: 716-394-5005 Canandaigua, NY 14424-8395
Email: patelpk@fingerlakes.edu Web: www.fingerlakes.edu
=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=
1. What is your due date for full payment for the Fall semester?
AUG.4TH
2. What is your due date for full payment for the Spring semester? For
schools whose semesters begin in January but require payment in December,
are
there special issues to consider?
DEC. 27TH
3. What are your billing procedures/due date related to financial aid
recipients in relation to when their bills are due?
SAME AS ABOVE. WE ACCEPT FA DEFERRALS BASED ON INDIVIDUAL SITUATIONS.
4. What is the penalty to students who do not pay their fees by the due
date - late fee, drop for non-payment?
DE-REGISTER WITH AMPLE NOTICES.
5. What is your enrollment? Private or public?
APPROX. 2600+ FOR FALL. PUBLIC.
Thank you in advance for your assistance.
****************************************************************************************
Grand Canyon University is a private 4 year University and the answers to
your questions are in upper case below.
1. What is your due date for full payment for the Fall semester?
EVERYTHING NOT COVERED BY FINANCIAL AID IS DUE JULY 15.
2. What is your due date for full payment of the Spring semester?
EVERYTHING NOT COVERED BY FINANCIAL AID IS DUE DECEMBER 15.
For schools whose semesters begin in January but require payment in
December, are there special issues to consider?
WE HAVE FOUND THAT WITH THE 1098T REPORTING IT IS A LITTLE MORE DIFFICULT
TO PROVIDE AN AMOUNT, BUT HAVE WORKED THROUGH THIS PROBLEM.
WE REQUEST PAYMENT DUE ON THESE DATES, BUT WE ARE NOT PERMITTED TO
WITHDRAW FOR NON-PAYMENT, SO WE ARE CONSTANTLY WORKING THROUGH OUT THE
SEMESTER TO COLLECT TUITION.
3. What are your billing procedures/due dates related to financial aid
recipients in relation to when their bills are due?
AS STATED ABOVE; IF FINANCIAL DOES NOT COVER THE FULL BALANCE DUE WE
REQUEST THE STUDENT PAY THE PORTION NOT COVERED BY THE DUE DATE OR BE
SIGNED UP WITH AMS (OUR OUTSIDE BILLING AGENCY). WE WAIT FOR FINANCIAL
IF IT IS GUARANTEED.
4. What is the penalty to students who do not pay their fees by the due
date-latefee drop for non-payment?
THE ONLY PENALTY WE ARE PERMITTED TO ADMINISTER IS TO PUT A HOLD ON THE
NEXT SEMESTERS REGISTRATION, SO THEY CANNOT REGISTER UNTIL THE BALANCE IS
PAID IN FULL.
5. What is your enrollment? Private or Public?
OUR ENROLLMENT IS ABOUT 3,000 AND WE ARE A PRIVATE CHRISTIAN UNIVERSITY.
Brenda Perrin
Sr. Credit and Loan Counselor
Grand Canyon University
602-589-2415 Fax 602-589-2580
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