From: OSFAP CSB (OSFAP_CSB@ed.gov)
Date: Fri Apr 14 2000 - 11:12:32 EDT
Dear Partner:
The following message was posted to the IFAP website (http://ifap.ed.gov)
yesterday afternoon. It is being cross-posted to FINAID-L, FINNET-L,
MEDAID-L and BURSAR-L for your information.
SFA Customer Support Branch
U.S. Department of Education
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**
Posted on April 13, 2000
TO: All Destination Points
FROM: Pell Grant Processing
RE: Tips on dealing with Edit Comment Codes for Disbursements
THIS MESSAGE: Will give you some helpful hints on understanding and
correcting Edits 403 and 406 which may be received when processing Pell
Grant Disbursement Records
What is an edit 406 and how can I correct it?
An edit comment code 406 (or 506 edit code for Special Disbursement) is
received when the reported disbursement is out of the range of possible
valid disbursements. The "range" is determined by the Origination Award
Amount accepted on the Origination record for the student. Schools may at
anytime "correct" the origination record accepted by RFMS in order to give
the recipient the amount of funds he or she is entitled to based on actual
enrollment status, cost of attendance, and the EFC on the Pell-eligible
ISIR. You can "correct" an Origination record by submitting a new
Origination record. The RFMS maintains and refers to only the most current
origination record available when processing disbursements.
If an applicant has more than one Pell-eligible transaction with different
EFCs, we expect the FAA to use professional judgment or conduct verification
to determine which transaction best represents the student's financial
status. Schools should also verify that the Payment
Methodology and Academic Calendar were reported correctly on the origination
record because this may also impact the accepted origination award amount.
Schools do not need to correct the accepted originated amount downward if
the recipient is disbursed a lesser amount; however, they must correct
information on the Origination record if the recipient is entitled to a
greater amount than allowed by the accepted origination award
amount. Changes to increase the originated award amount would normally be
due to the student increasing his or her enrollment status (i.e., half-time
to full time) or submitting asset/liability information changes through the
application processing system that result in a lower EFC.
Why did I receive a 403 edit code?
An edit comment code of 403 is received when the Disbursement Reference
Number is invalid, duplicated, or missing. Each disbursement record must
have a unique disbursement reference number between 01-90. This number must
be unduplicated.
The only exceptions are when a disbursement record is rejected or the whole
disbursement batch has been rejected. After receiving back a rejected
disbursement record and making the appropriate corrections the disbursement
record may be resubmitted with the same disbursement reference number. If it
is a batch that has been rejected, after corrections have been made to the
batch the same disbursement records with the same disbursement reference
numbers may be used and resubmitted.
Please do not regenerate a batch of disbursement records if it appears that
the batch has not been acknowledged and returned to you. If you are missing
an acknowledgment for a batch of disbursements, please call the Pell Grant
Hotline at 1-800-4PGRANT (800-474-7268) and verify if the batch was received
and processed. By regenerating a batch of disbursement records that were
already processed by RFMS, you are sending a batch of duplicate disbursement
reference numbers, and those records will be rejected.
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