bursar-l: FWS and summer employment

Hi,

I'm trying to obtain information regarding Federal Work Study payments
and G5 drawdowns and I'm wondering if you could help me with my
questions, or direct me to where I might be able to find an answer in
the regulations.

This is my scenario. We have a student who was eligible for federal Work
Study in 2008-2009. The students was enrolled and worked in a FWS
position during the 2008-2009 academic year. We requested that all
students cease working and submit all timesheets no later than a
specified date in order to submit all payroll information before the end
of the 2008-2009 Fiscal year end June 30, 2009.

There is one student who worked at the end of 2008-2009, but submitted a
late timesheet. The timesheet was processed in July 2009 for hours
worked in Spring 2009. The Controller would like the July payroll to be
drawn down from the 2009-2010 FWS allocation because we closed our
accounting books on June 30, 2009.

However, our student is not enrolled, nor eligible for Federal Work
Study in 2009-2010.

Can this student's Spring 2009 earnings be drawn down from the 2008-2009
FWS allocation through G5? How do other schools maange to close their
books at Fiscal year end with a June 30 close, if there's a July payroll
for work and wages earned in June?

Are there regulations that address this, and if so, where can I look to
find some help?

Your help and direction will be greatly appreciated,

Thank-you

Anne Downey

Director of Financial Aid

Boston Architectural College

320 Newbury Street

Boston, MA 02115

617 585-0236

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Received on Wed Sep 30 2009 - 12:03:37 EDT