Re: bursar-l: 1098T's processed in house

Lewis-Clark State College follows the same basic plan as described below by Whitworth. We used to enclose a copy of the student account statement but discontinued that this year. Our students can see their statement on-line, and with the new feature Datatel added this year, students can now also see their 1098T on-line. We’re hoping there will be a lot few requests for ‘lost’ forms.

 

Since we are not matching the forms to the statements, we were able to have the mail room cut the forms and insert them in envelopes we purchased especially for the 1098Ts. It was a huge time savings and it went very smoothly. The forms fit perfectly in the double window envelopes without showing the SSN.

 

Hope this helps too,

Mary

 

From: bursar-l-bounces_at_list.mail.virginia.edu [mailto:bursar-l-bounces_at_list.mail.virginia.edu] On Behalf Of Darla Freeborn
Sent: Thursday, February 19, 2009 1:27 PM
To: 'Nancy Delgado'; bursar-l
Subject: Re: bursar-l: 1098T's processed in house

 

Good afternoon! Whitworth is a Datatel school and we have always processed the 1098Ts in-house. The process is actually fairly smooth—you just need to follow the steps in the prescribed order. The biggest time consuming items are preparing your information (which you would have to do no matter how you process), the physical time it takes to print, and to either tear and stuff or fold and stuff the individual forms for mailing. Depending on how large your student population is and how many staff members are available to help, this can either be no problem or a deal breaker. We have approximately 2600 students and we processed around 3600 forms this year. The other “issue” you could run into is that if you want to use the perforated forms that have 3 students to a sheet, Datatel is happiest printing to an HP printer—there can be alignment “issues”. The other costs, besides manpower, are the cost of the forms and the postage. Of course, you will have some costs for these items anyway if you are using a processor.

 

One advantage to doing forms in-house is that you are not under such a time constraint to get your file to your processor. I usually wait until after the 15th of January to run the process—this not only gives me time to prepare my information, but allows Datatel time to find and fix any “bugs”. One disadvantage is that when students/parents lose their forms, they will be contacting you for a replacement and/or further information. The other disadvantage is you absolutely must ensure that the mailing deadline is met.

 

I’m not sure if this answers your questions or not. Hope it helps! --Darla

 

Darla Freeborn | Manager, Student Accounting Services | Whitworth University | Spokane, WA 99251 | 509.777.4324

 

 

From: bursar-l-bounces_at_list.mail.virginia.edu [mailto:bursar-l-bounces_at_list.mail.virginia.edu] On Behalf Of Nancy Delgado
Sent: Thursday, February 19, 2009 10:26 AM
To: bursar-l
Subject: bursar-l: 1098T's processed in house

 

Hello,

 

I was wondering if there were school's whom could offer any information in processing 1098T's in house and the cost effectiveness of it etc? We use Datatel and would like to process them in house for next year. In preparation of the 2010 budget, I'm looking for information pertaining to costs and how the process has been thus far.

 

Any and all information will be much appreciated!

 

Thank you,

Nancy Delgado
Interim Director of Student Accounts
Phn: 630/844-5471
Fax: 630/844-5463
ndelgado_at_aurora.edu

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Received on Fri Feb 20 2009 - 08:07:20 EST